NAAC - Institutional Assessment & Accreditation - B + (from 31/3/2021) Track ID: TNCOGN100628 / AISHE ID: C-45457. Recognised by Dental Council of India - Department of Health and Family Welfare,Govt. of India. Affliated to The Tamil Nadu Dr.M.G.R Medical University.

MENTORING SYSTEM FOR STUDENTS

1. Title of the practice

Mentoring System for Students

2. Objectives of the practice

As many students are entering into this professional course every year, with minimal knowledge and experience about the course pattern, it is our prime concern for the management to take care of their various roadblocks to achieve their goal, which is impossible and certain times face many drawbacks to achieve one to one communication with all the students. To overcome this issue and to promote their welfare, Mentoring system was implemented which assist each and every student by creating an efficient mentor – student relationship. Mentors help in focusing on their mentees personal, academic, physical, and any mental issues from various external factors and help them to organize, prioritize and better manage the problems being placed upon them.

3. The context

Mentors should anticipate student’s need based on their attributes. Students experience entirely different study place from their schooling and entering into college life. They will experience homesickness, educationally weak background, language problem, failing to network, disorganized or being overwhelmed about the new environment, poor problem solving ability and difficulty in handling the stressful situation. Especially hostel students will face difficulty in addressing their problems,as they are not aware of the proper portal to where they should report.Many students are new to this environment and staying away from parents or guardians will be challenging for the students, as they should develop self-confidence and problem-solving ability to face stressful situations. Considering all these criteria, we designed Mentoring system to achieve overall performance of the students and college as well. It involves personalized attention to mentees, serve as a place for the exchange of ideas, proposals and experiences, mutually beneficial, address individual learning needs of the mentees, building confidence in handling challenges and problems, motivate and provoke changes in their values, attitudes and skills.

4. Practice

The first part of the practice is to create a mentor head, under whom mentors report once in a month. Each mentors are assigned nearly 8- 10 students commencing from their first year till their internship for aduration of about 5 years. The mentors are responsible for all their movements ranging from their attendance, fee payment, and appearance for examination, their performance in examination, co- curricular and extra – curricular activities, personal issues. Each mentees will be monitored by their respective mentor and a report will be submitted at the end of the month to the mentor head, which is further addressed to the Principal. Pertaining to uniqueness of our practice, even during COVID- 19 pandemic, we made virtual contact with parent through mentee- parent whatsapp group based on parent’s request. Through this we achieved a better rapport with the parents, local guardian, mentees and all the grievances have been addressed. Not all the parents were actively participated in this virtual mode of communication, especially parents from weak educational or communication background, which posed as one of the constraints of our practice.

5. Evidence of success

As the groups of students have been narrowed down to a batch of 8 - 10 students, each student as well as mentor finds time to share their activities. Through this Mentoring practice, we achieved better co- ordination/rapport among parents, mentees and mentors and achieved better result outcome amidst COVID19 pandemic.Achieving better results and showing progress compared to previous academic year is rather a difficult task even after effective role of staffs, students and the institution. Yet we have achieved better progression in result outcome with the help of mentoring system even during COVID 19 pandemic and lockdown situation. Final year students, who were supposed to have their examinations in August 2020 batch, appeared for examinations in December 2020 due to COVID lockdown. This was the first time in educational era to face such situation of postponing the examinations due to pandemic situation. Even amidst this situation,Final year studentsfaired remarkably well similar to Final year results of August 2019 batch (95% compared to 94% the previous year).As online and distance education becomes more pervasive, tele-mediated mentoring allows learners to connect with their mentors in new ways.

6. Problems encountered and Resources required

Some students / parents are not frequent users of internet and have poor communication ability, in such cases it becomes difficult to access them, failing to complete follow up and promote better achievement through mentoring system.The main challenge in virtual mentoring during COVID 19 Pandemic is probably more difficult to build a real relationship with students. Virtual mentoring provides social, academic, and career support and promotes development of transferable and technical skills, similar to the benefits found from in-person mentoring. Virtual mentoring can also have added benefits, such as increased flexibility in meeting times/locations, providing records of interactions, and creating a more comfortable environment for mentee communication. The success of online mentoring depends on the student’s virtual efficacy, including the adequacy of the hardware, software and the Internet aspects for interaction between mentor, students and parents. However, shifting from in-person to virtual mentoring can require a period of adjustment and presents its own challenges, including home access to technology, privacy, and increased potential for miscommunication of verbal and nonverbal cues.

7. Notes

Implementing effective Mentoring system with efficient mentors will provide better result outcomes and all the grievances faced by the students or parents can be addressed without ignoring it.This leads to overall better performance among students and promote for the welfare of the institution.It is a shared responsibility of institution to aid in student success, which is the core of any academic institution. Mentoring system allows the students to have the opportunity to develop a relationship with a faculty member who can become a role model and advocate for the student by offering support and counsel. Mentoring of all sorts can greatly enhance student’s experience and assist them in actively engaging in educationally-purposeful activities which are known to improve their success. Mentoring can assist students in engaging as part of a larger community; it can strengthen their ability to recognize their skills, abilities, and interests, and assist them in thinking through and accomplishing long-term goals. By pairing faculty or staff members with students over the course with scheduled meetings in a comfortable environment, the students will be given the opportunity to talk about his or her academic needs, share his or her goals, and discuss concerns and needs.


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